Have you thought of putting up an offshore company but want to avoid the necessary paperwork? Need not to worry. You can always get corporate secretarial services.
Corporate secretaries are individuals that ensure the smooth flow of board meetings. They went through extensive training and are experienced governing responsibilities.
In meetings, corporate secretaries are responsible for taking the minutes. It is also their responsibility to maintain important corporate documents and records.
So, how can a corporate services provider find you the right corporate secretary? Read further on this blog.
Why Get a Competent Corporate Secretary from Corporate Service Agency
The Corporate Secretary not only implements the decisions of the board of directors. He or she also acts as an adviser to the company directors, handle company share transactions – issuing new shares, arranging dividend payments and observing all legal requirements.
Other secretarial tasks include liaising with auditors, lawyers, tax advisers, bankers and shareholders on board governance issues. Should questions come up, the secretary usually answers.
Corporate secretaries are also responsible for disclosing information, ensuring compliance obligations under relevant laws and the requirements of regulatory authorities are met.
Given all these responsibilities, it is best to find the right secretary from corporate service agencies. So, what are the qualities you must look for?
Qualities to Look Out For in a Corporate Secretary
Competent and experienced individuals are usually chosen for the job. Typically they are lawyers, professional with extensive experience in business governance.
This is because preparing documents requires knowledge of corporate laws. When looking for a candidate, there are a few qualities to look out for.
Governance Expertise and Organisational Knowledge
Corporate secretaries must have governance training and are able to understand the business and the context of the organisation. Having a secretary with comprehensive organisational knowledge will help make sure things go smoothly.
Able to Plan Efficiently with an Eye for Detail
Meetings are an integral part of the job of a secretary. It is their duty to give out information to the directors and prepare the venue. Due to board members having busy schedules, they must be able to plan meetings up to two years ahead of time.
Communicates Well With Others and Possess Impeccable Judgement
Problems come up in businesses often. The secretary communicates these to the authorities clearly. If disputes between the board and management come up, it is usually their job to settle it.
Committed to the Cause
Being committed to the cause is an important quality. The secretary must ensure that the Board of Directors, Stakeholders and staff understand each other. This takes great effort on the part of the individual. He or she must willingly go the extra mile to achieve the goal.
Find A Good Corporate Service Provider for Secretarial Needs
Corporate secretaries of today have a wide range of responsibilities. They ensure that communication is clear in management. They keep records of the company, gather information and fulfil requirements.
Having a competent secretary makes things easier for the company. This may help the organisation expand faster than before. So, find a reliable consultant first to help you look for a competent corporate secretary today.
References:
Corporate Secretary Roles and Responsibilities, Board Effect
What makes a good company secretary?, Directors Australia
The changing role of the company secretary, Deloitte.com
